Email FAQs

Email Frequently Asked Questions

Q: What's The Difference between POP3 and IMAP.

  • Pop3 email accounts check the server for mail and actually download email off the server and store the email onto your computer or device.  This is good for storing and archiving your mail off the server and keeping the server clean and uses less disk space, but isn't as friendly when working with multiple devices or computers.
  • IMAP email accounts checks the server and syncs the mail (and folders) for viewing and managing on your computer, but keeps the mail stored and organized on the server. This is the more preferred method these days because of how it syncs everything up in case you need to setup your email on different devices.  It does however require more disk space on the server which could cause your hosting rates to go up and your account to get bloated over time. 

Q: Why does my inbox quota keep maxing out.

A1: If you're using webmail only, then your inbox will become bloated over time.  You can do the following:

  • Delete some messages in your webmail
  • Add space to your inbox (done in cpanel Email area)
  • Start using an email software like Outlook or Macmail to retreive the messages from the server and keep a consistent mailbox size on the server.  This is recommended for most users as it will provide a smooth and stable email experience.

Q: How do I setup my pop3 email account in my email software on my computer?

A: Watch these video Tutorials

Q: I've watched the video tutorials 100 times and I still can't send email!  How can I get my pop3 email software to send mail?

A: most likely your ISP (ie. dsl/cable provider) is blocking your outgoing smtp port 25.  To fix this, go to your email software's advanced settings and update the smtp port to either 587 or 26.

  • In outlook, Click Tools >> E-mail Accounts >> View or Change exisitng email accounts >> Double Click your email account >> Click "More Settings" >> Click the Advanced Tab >> Update the Outgoing Server SMTP Port field from 25 to (587 or 26)
  • In Macmail, Click Mail >> Preferences >> Accounts >> Account Information >> Outgoing Server >> click on arrows >> choose Edit Server List and then select the Advanced tab.  Update your ports here from 25 to (587 or 26)
  • Make sure ssl is not enabled by default.  In some cases (depending on what server you're using) ssl is enabled, but for smoother email setup, just disable it.
  • Make sure your outgoing smtp is setup for authentication.  This can be found in "more settings" or advanced outgoing settings.  When you enable it, be sure it's set to use either Password or use same settings as my incoming server.

 

If you're still having issues your computer's IP could be blocked by anti-spam companies.  Please check to see if your local computer's IP address is being blocked by clicking here and submitting your IP.  If it is being blocked, contact your ISP (dsl or cable provider) to have them remove their IP address from this list.

 

  • 0 Users Found This Useful
Was this answer helpful?

Related Articles

Ports - 503 valid RCPT command must precede DATA

When sending email, you receive an immediate bounce such as the following: Subject: RE: XXXXXX -...

How do I create an email account?

Follow the instructions below to setup your webmail/pop3 E-mail account. 1. Login to your...

How do I use webmail?

You can access your webmail 3 different ways. Simply go to...

Is there a mailbox storage limit?

You can define the mailbox storage quota on any mail account via the webmail interface or the...

My e-mail is going to the bulk or spam folder!

We create an SPF record automatically for all domains that are created on our servers and we...